Minutes
Commission on Graduate Studies & Policies March 15, 2000
206 Sandy Hall

Present: Dr. Greg Amacher, Dr. Julia Beamish, Mr. John Cosgriff, Dr.
Klaus Elgert, Dr. Eileen Hitchingham, Dr. Virginia Maxwell, Dr. Malcolm
McPherson, Mr. Tomoya Ochinero, Dr. Doug Strickland and Mrs. Kathryn
Young

Absent with Notification: Dr. Annette Burr, Dr. John Eaton, Dr. Peter
Graham, Ms. Erin Hanley, Dr. Martha Johnson, Dr. Len Peters and Dr. Mike
Vorster

Absent without Notice: Dr. Larry Alexander, Ms. Christina Coukos, Dr.
Ron Daniel, Ms. Barbara Fraticelli, Mr. Chris Heine, Mr. Hunter Pittman,
Dr. Ellie Sturgis, Mr. Surya Vakkalanka and Dr. Richard Veilleux

Invited Guests: Dr. Roger Avery, Mr. Marvin Foushee, Mrs. Angie Webb and
Ms. Angela Duncan

Dr. Julia Beamish, Chair, called the meeting to order.

Announcements-None.

Approval of the agenda-Approved.

Approval of minutes from March 1, 2000-Approved.

Committee Reports

Graduate Curriculum Committee-Minutes from the March 9th Meeting were
approved.

Graduate Student Appeals-No Report.

Graduate Student Relations-Ms. Hanley and Ms. Fraticelli emailed in a
report that was forwarded to the CGS&P members.

Ad Hoc ETD Advisory Committee-No Report.

DRSCAP-No Report.


Other Reports

Graduate Student Assembly-No Report.

Graduate Honor System-No Report.

University Library Committee-Dr. Hitchingham reported that the Library
Committee did meet on the 22nd of February. They had a presentation from
Dr. Paul Metz regarding the Faculty Survey on journal needs. Dr.
Hitchingham suggested and Dr. Beamish agreed that they would contact Dr.
Metz to do a presentation to the CGS&P Committee. Dr. Hitchingham also
announced that there has been a reduction in the amount of money they
were to receive from the Athletic Department. The library is now getting
$100,000 instead of the $250,000 previously announced. The library's
request for $2.1 million has not come through the General Assembly. Dr.
Amacher stated that the journals are needed to assist our students. The
University of Virginia spends $22 million on library resources and
Virginia Tech spends $11 million. Dr. Strickland stated that a better
strategy should be used to promote the need for more money as proposed
to waiting until we hear from the University. Dr. McPherson suggested
that the library should start a catalog of complaints or comments from
students regarding what they were looking for at the library but did not
find. Dr. Maxwell said a box at the entrances or exits of the library
would be a good place to get students responses.

Old Business-Dr. Beamish and Dr. McPherson opened up the discussion on
the Management of Potential Conflicts of Interest and Commitment. Dr.
Avery said he thought the draft was fair to everyone. Dr. McPherson said
the proposal would go to the Commission on Research, University Council
and the Board of Visitors for approval. The BOV will not get the entire
information package. They will receive the Policies and Procedures. Dr.
McPherson will continue taking questions, comments and suggestions until
March 31st.

New Business-None.

Adjournment-
The meeting was adjourned at 4:18 PM.

Respectfully submitted:
John L. Eaton, Associate Provost for Graduate Studies