Minutes COMMISSION ON GRADUATE STUDIES & POLICIES April 18, 2001 206 Sandy Hall Present: Dr. Virginia Maxwell, Dr. Annette Burr, Dr. Klaus Elgert, Dr. Eileen Hitchingham, Dr. David DeWolf, Dr. John Ney, Mr. Bronson Bullock, Mr. Sorin Popescu and Mr. Jay Khare Absent with Notification: Mr. Hunter Pittman, Dr. Ron Daniel, Dr. Peter Graham and Dr. Joe Merola Absent without Notice: Dr. Larry Alexander, Dr. Ruth Alscher, Dr. Greg Brown, Dr. Mike Moore, Mrs. Kathryn Young, Ms. Virginia Young, Mr. Jeff Cullen, Mr. Murugendra Chigateri, Ms. Tracey Slotta and Ms. Christina Coukos Invited Guests: Dr. John Eaton, Mr. Marvin Foushee, Mrs. Angie Webb and Ms. Angela Duncan Conference Call In: Ms. Patti Foutz Guests: Gail McMillan, Paul Metz, Gunnar Lucko Dr. Virginia Maxwell, Chair, called the meeting to order. PRESENTATION: Dr. Hitchingham introduced Gail McMillan and Paul Metz from the University Library who were present to discuss the scholarly communication process. They discussed the problem, possible solutions and options that our library is looking at in trying to solve the problem of cutting costs and serials due to no new money flowing into the library. They discussed the new technology-driven dynamics in Scientific and Scholarly Communication. Ms. McMillan discussed the TEMPE Principals that were devised by a group of leaders in academia, electronic publishing and libraries around the country. The principals listed in the handout are some ideas of what a university can do to help evolve scholarly communications so we do not have to be so dependant on the expensive publishers that currently provide service to us. Ms. McMillan also cautioned graduate students on copyrights. She said that the students should save some copyrights for themselves-for their dissertation, resume, class materials, etc. ANNOUNCEMENTS: Dr. Eaton showed the commission the new Graduate School homepage which is found on www.grads.vt.edu/grads/home.html . Dr. Eaton distributed an application statistics report which showed the number of graduate applications currently being processed through the Graduate School. Dr. Maxwell briefly discussed the proposed Policy on Intellectual Properties which is on hold at the University Council. On May 7th, the University Council will vote on the revised policy so please review the policy and send your comments to Mr. Pittman. You can view the policy at http://www.rgs.vt.edu/opd/ipga1.htm. APPROVAL OF AGENDA - Approved. APPROVAL OF MINUTES - from April 4, 2001- Approved. COMMITTEE REPORTS: Graduate Curriculum Committee- April 12, 2001 minutes were approved. Graduate Student Appeals- No Report. Graduate Student Relations- No Report. DRSCAP- Dr. Elgert reported that they are trying to set a meeting up to draft the Policies and Procedures for Graduate Certificate Programs. Dr. Maxwell said she thought a new resolution would be coming to DRSCAP next year--Special Research Faculty Ranks and Related Issues. This new resolution would allow non-tenure faculty positions to serve on MS and Ph.D. committees. Dr. Eaton commented that the previously approved Resolution for Registration and Payment for 1-2 Credit Hour Courses is being held by Dr. Merola since there are fiscal implications that need to be addressed with the Budget Office. This Resolution will not go to the University Council until next fall. OTHER REPORTS: Graduate Student Assembly- No Report. Graduate Honor System- Mr. Khare reported that they have 2 on-going cases that will have judicial review within the next 2 weeks. Mr. Khare, with the undergraduate Chief Justice, will publish an article in the CE News titled Cheating the University. University Library Committee- No Report. Dr. Maxwell and Dr. Eaton asked the Chairs of the committees to submit a report showing what was done for the year and what is still on the table that needs to be done next year. Please send these reports to Dr. Maxwell. OLD BUSINESS: - Dr. Elgert has agreed to be Chair of DRSCAP again next year. - The Chair position of GCC/Co-Chair of CGS&P is still open. - Dr. Maxwell and Dr. Merola will call some of the committee members to see if they will consider filling the open positions. NEW BUSINESS- None Reported. ADJOURNMENT- The meeting was adjourned at 4:28PM. Respectfully submitted: John L. Eaton, Senior Associate Dean for Graduate Studies