Commission on Public Service and Extension Minutes of Meeting on September 9, 1996 Conference Room A, Donaldson Brown Hotel and Conference Center Members Present: Terry Swecker, Deb Williams, Dawn Barnes, Ann Hertzler, Judith Jones (for Clark Jones), Eldridge Collins, Linda Leffel (for Ted Settle), Peter Eyre, Dixon Hanna, Hap Bonham, Kevin Fenton, Norman Marriott Members not Represented: Patrick Liverpool, Doug McAlister, Fred Krimgold, Lee R. Skabelund, Steve Parson, Fred Lamb, Sharon Diggs, David Danner, Page Rice 1) The meeting was convened and chaired by Terry Swecker. The agenda was adopted as stated. 2) Each member of the Commission introduced themselves and their affiliation on the Commission. 3) Nominations were taken from the floor for a new Commission chair. Terry Swecker was nominated and unanimously recommended to become the chair for 1996-97. 4) The minutes for April 8, 1996 were approved electronically and will be forwarded to University Council. The April 8 minutes can be recirculated electronically to each member. One of the items passed during that meeting, is to prevent confusion within the University, we were going to change the name of this Commission to Commission on Outreach. That name change is in the front of University Council and hopefully will be acted upon this Fall. 5) Terry Swecker introduced Dixon Hanna, who was recently named Interim Vice Provost for Outreach. One of the recommendations of the "Outreach Implementation Task Force" is to establish a Vice Provost for Outreach. Dixon gave a presentation on "Introduction to the University Plan, Outreach at Virginia Tech". A copy of the final report was mailed out to each member of the Commission in April. The President appointed a task force about 2 years ago to evaluate the present future role of outreach within the University. There were a number of issues on the table, some of which have been resolved and some are still out there. One of the issues that clearly reappears in the report is the relationship between Outreach and Cooperative Extension. This area still needs alot of work. Following Dixon's presentation, several concerns were raised as to what is the Commission's role in this report. Terry Swecker passed out an overview he had received on Public Service, Virginia Cooperative Extension and Continuing Education. From the "Outeach Implementation Task Force", out of 23 recommendations, the Commission is charged with the following: "Charge the Commission on Outreach with the development of a taxonomy of outreach-related terms and integrate their use daily into major university communications channels, including speeches by senior administrators, Spectrum, advertising, alumni publications, University Style Manual, and other university publications and communications tools." A recommendation was made to have Greg Brown attend one of the Commission meetings and walk through the "Study" discussing several points in the report. 6) Agenda items for 1996-97 were discussed as follows: Mandate to appoint a Public Service Excellence Award Committee. Ann Hertzler agreed to chair the committee. Norm Marriott will serve on the committee if needed. Terry Swecker and Ann Hertzler will appoint additional members. Terry Swecker and Dixon Hanna will meet to come up with several issues from the Outreach report. (taxonomy, consultation) Meeting place and time were discussed. DBHCC can be booked 90 days in advance. The time frame and Spring meeting dates will be discussed during the November meeting. Fall meeting dates are as follows: October 14, 2:00 p.m. (Executive Conference Room, DBHCC, November 11, 2:00 p.m. (Conference G, DBHCC, set u-shape with outside seating for 25), December 9, 2:00 p.m. (Executive Conference Room, DBHCC). The Institutional Effectiveness Committee wants to meet with the Commission next month. This is a part of the University Study. The Committee will present several "must statements" that must be implemented specifically by the Commission on Outreach. Their report will be drafted at the end of the Semester and presented to the President and University Council in March or April. 7) Peter Kipp, Director, Hotel Operations DBHCC gave an update on the recent activities that have taken place at the Donaldson Brown Hotel and Conference Center and some of their future plans. A tour was provided for those interested. The meeting was adjourned at 3:15 p.m. The next meeting will be October 14, at 2:00 p.m. in the Executive Conference Room, DBHCC. Diane S. Bolling, Administrative Assistant Virginia Cooperative Extension Office of the Director 101 Hutcheson Hall Blacksburg, VA 24061-0402 540-231-5299 (telephone) 540-231-4163 (fax) dbolling@vt.edu