Commission on Outreach Minutes Meeting on October 14, 1996 2:00 p.m., Executive Conference Room, Donaldson Brown Hotel and Conference Center Members Present: Terry Swecker, Ann Hertzler, Deb Williams, Sharon Diggs, Clark Jones, Ted Settle, Peter Eyre, Dixon Hanna, Eldridge Collins, David Danner, Kevin Fenton, Lee Skabelund, Dawn Barnes (via phone) Members not Represented: Patrick Liverpool, Hap Bonham, Norman Marriott, Doug McAlister, Fred Krimgold, Steve Parson, Fred Lamb, Page Rice, Judi Lynch, Dave Beagle Guests: David Conn 1) The meeting was convened and chaired by Terry Swecker. The agenda was presented and no additional items were stated. Motion was made to accept the agenda as stated. In the future, copies of the agenda will be brought to the meeting for distribution. 2) Minutes from the last meeting were approved electronically and each member received a final copy. Everyone was satisfied with this procedure and that will continue in the future. The minutes for September will be forwarded to University Council. 3) David Conn made a presentation on behalf of the Institutional Effectiveness Committee. Handouts were provided and copies will be sent to those members not present. The charge for the Commission will be to review several MUST STATEMENTS which should be received by the November meeting or December meeting. The feedback on the MUST STATEMENTS must be completed by January. After discussion, the Commission on Outreach passed the following motion: The Commission on Outreach feels that the outreach function of the University is under represented on the Steering Committee and is uncomfortable with the use of the term "non-traditional students" when Cooperative Extension and Continuing Education have a long history of traditionally serving a clientele in the State of Virginia. Chairman Swecker will correspond with Anne McNabb, Chair of the Steering Committee regarding the concern of the Commission. 4) University Council approved the name change from Commission on Public Service and Extension to Commission on Outreach. 5) The Public Service Award Committee has been formed. The committee consists of: Ann Hertzler, Chair, Eldridge Collins, Kevin Fenton, Clifford Randall (former prize winner), in the event that one of our other two prize winners will not be back in time to serve in January, Deb Williams will sit in for that person. Commission will need to work more closely with Extension awards. 6) Chair Swecker prepared a handout on the Definition of Outreach for each member to review. The definition as presented for review was "The dissemination of information to individuals and organizations other than students." Several definitions were discussed and a motion was made for the Chair to review several definitions including the definition from other universities and the original definition from the Outreach Implementation Task Force. Chair Swecker will prepare a statement for the next meeting. A concern was raised regarding how to distribute handouts to those members who do not attend the meetings. It was recommended that copies be mailed to those not in attendance. Diane Bolling will see that this is done. Each member was asked to send their name, mailing address and e-mail address to Diane Bolling who will compile that information and send to the Commission members. It was also recommended that handouts for meetings be provided prior to the meeting so they can be reviewed. The meeting was adjourned at 4:00 p.m. The next meeting will be November 11 at 1:00 p.m. in Conference Room G, DBHCC. Please note the time change on your calendars. Diane S. Bolling, Administrative Assistant Virginia Cooperative Extension Office of the Director 101 Hutcheson Hall Blacksburg, VA 24061-0402 540-231-5299 (telephone) 540-231-4163 (fax) dbolling@vt.edu