Commission on Outreach
February 23, 1999

Present:   Greg Boardman, Eldridge Collins, S.K. DeDatta, Peter Eyre, Lynn
Gray, Clark Jones, Judith Jones (for Dave Barrett), Irene Leech, Doug
McAlister, Bill Murphy, Julie Ozanne, Marie Paget, Janet Thaxton.  Terry
Swecker presiding.

Terry Swecker call the meeting to order.  Unanimous vote taken to suspended
Roberts Rules due to small number attending meeting.  Agenda was accepted.

The university center proposal by the College of Human Resources and
Education was rescinded at this time.

Clark Jones distributed an updated draft version of Policy and Procedures
for Centers Financial and Administration Policy and Procedures  (dated
1-11-99).   The Board of Visitors has asked a final version be presented to
them at their meeting in April '99.  Clark Jones thinks there may be as
many as 40 centers that will fall under Outreach with 2 new ones in
process.   Following discussion of changes a working group was formed:
Judith Jones (chair), Eldrige Collins, Irene Leech, and S.K. DeDatta.  They
will be asking for electronic review and input.  A refined document will be
presented to Terry Swecker by March 10 which he will share with Clark
Jones.  Clark Jones will forward to Peggy Meszaros by March 15.

It was decided a set of guidelines will need to be developed for Outreach
Centers.  Policy No. 13,005 (Interdisciplinary Research Centers) will be
used as a model.   This will be addressed at our next meeting.

Tom Garman's center proposal (that is funded by COTA through August 2000)
appears to be a College or Department Center.  Terry Swecker will respond
to his request and inform him of our intention of having guidelines in
place by the end of the school year.

The Public Service Excellence Award Committee (consisting of Lynn Gray,
Janet Thaxton, Eldridge Collins, Walden Kerns, Mike Chandler and Nancy
Metz) has decided not to make an award this year.  Guidelines for
promoting, submitting, and awarding this award are not official.  A working
group was formed:  Walden Kerns (chair), Doug McAlister, Lynn Gray, and
Clark Jones.  Judith Jones will share the procedures used by the Extension
Excellence Award Committee.

Clark Jones asked that everyone share with him there opinion of what
Outreach should be at the next meeting.   The next meeting will be the end
of March.

Meeting was adjourned.