COMMISSION ON OUTREACH
September 13, 1999
Minutes

Present: Clark Jones, Doug McAlister, Nancy Metz, Dave Barrett, Linda
Leffel (for Ted Settle), Linda Gray, Samuel Johnson (telecon), Irene
Leech presiding

Absent: S. K. De Datta, Ted Settle, Peter Eyre, Jim Johnson, Joe Marcy,
Susan Sumner, Marie Paget, Daniel Schneck, Terry Swecker,
Janet Prillaman, Rachel Shanklin, Peter Sforza

Guest: Greg Boardman

1.	Welcome and Introductions

Irene Leech called the meeting to order at 8:30 a.m.

2.	Agenda Approval

The agenda was approved as presented.

3.	Approval of Minutes, June 2, 1999

The Minutes of June 2, 1999 were approved as presented.

4.	Old Business

á University Outreach Excellence Award

The final draft of the University Outreach Excellence Award was
distributed and approved. A selection committee will be appointed by the
chair and a date determined for nominations.

á Center Review

The Board of Visitors requested a review of Centers. The memorandum from
Peggy Meszaros dated March 15, 1999, regarding Implementation of Centers
Policy was distributed to Commission members. A letter has been sent to
Center Directors to determine whether their Centers are instruction,
research or outreach. In some areas these decisions may need to be made
by the Deans. University Centers which fall under outreach need to be
reviewed by the Commission and will be made a top priority item this
year. The new Centers list should be available for the next Commission
meeting.


á Consultants' Report

Clark Jones would like the Commission on Outreach and the Outreach
Council to review the consultants' recommendations at their next meeting
prior to Peggy Meszaros' proposed meeting with the Deans and Vice
Provosts to discuss this topic.

5.	New Business

á Topics to Address This Year

It was suggested that time should be spent to overview outreach with
target groups and colleges by scheduling 10-15 minute sessions to be
part of regular meetings. Presenters will be encouraged to use fact
sheets and summaries. Target groups will include the colleges, Virginia
Cooperative Extension, Continuing Education, Center for Technological
Advancement, Distance and Distributed Learning, International Research
and Development, Public Service Programs and Economic Development. Irene
Leech will work out a schedule to start this at the November meeting.

á Tenure and promotion guidelines need to be reviewed. Outreach teaching
needs to be recognized as teaching (rather than service) and a system
for evaluating outreach teaching should be developed. A sub-committee of
the Commission on Outreach reviewed promotion and tenure guidelines, but
the recommendations that were made have not yet been adopted. This was
mentioned in the consultants' report.

á Discussion of Future Meeting Dates, Procedures

It was decided that three, two-hour blocks would be proposed to
Commission members to finalize a common time for meetings. When members
cannot attend a meeting, they may send substitutes. It is important that
all groups be represented at each meeting.

The meeting adjourned at 10:00 a.m.

Recorded by: Linda Price