Commission on Outreach
Minutes
December 9, 1999

Present: Judith Jones (for Dave Barrett), Kevin Carlson, S. K. De Datta,
Jim Johnson, Samuel Johnson (telecon), Clark Jones, Irene Leech, Joe
Marcy, Jim Parkhurst, Janet Prillaman (telecon), Daniel Schneck, Ted
Settle, Peter Sforza, Susan Sumner, William "Terry" Swecker, Jr.

Absent: Shawn Breck, Peter Eyre, Linda Gray, Doug McAlister, Mary
McFerren, Nancy Metz, Marie Paget, Rachel "Tina" Shanklin

Guests: Greg Boardman, Tom Wilkinson

Irene Leech called the meeting to order at 3:00 p.m.

1. Agenda Approval

Agenda approved as presented.

2. Approval of Minutes, October 14, 1999

October 14, 1999 Minutes were approved as presented. The November 11
meeting was canceled due to discussion items pending.

3. Old Business

Promotion and Tenure Guidelines: Clark Jones explained there are three
types of promotions: (1) departmental faculty P & T, (2) parallel
process with instructional faculty P & T appointments, and (3)
professional faculty with extension appointments. Last year a
sub-committee from the Commission on Outreach submitted proposed changes
of the Promotion and Tenure Guidelines to the Provost. This year the
guidelines are being revised again to incorporate Outreach with the term
"service" omitted. Irene Leech presented a handout to discuss potential
changes for page 7, Section A of the Promotion and Tenure Guidelines.
Judith Jones and Jim Jones will take these suggestions and today's
discussion and rework this section. It was agreed that this proposal is
ready to go to the Provost with editorial changes from Judith Jones and
Jim Jones. Clark Jones will present the revised guidelines to the Deans
group in January.

Centers Review: An updated Centers roster dated 12/9/99 was distributed.
The Commission will need to review Centers marked as Outreach in the
Review Home column. This information was compiled from Centers Directors
who designated their Centers as Undergraduate (U), Outreach (O),
Research ¨. The next step will be to determine whether these are
Department, Collegiate or University Centers. The Commission on Outreach
will only be concerned with the review of University Outreach Centers.
The Board of Visitors requested these reviews to assure that centers
operate within university guidelines.


University Outreach Excellence Awards:

The due date for nominations for University Outreach Excellence Awards
is December 10, 1999.

4. New Business

Outreach Strategic Action Retreat: Those attending the retreat were
Outreach Council (associate deans), Extension (Judith Jones), Outreach
Directors, sampling from Commission on Outreach, and extended campus
directors. The evening of the 29th Charles Steger and Peggy Meszaros
were in attendance as well as John Randolph and Greg Brown who gave
presentations. Two follow-up meetings are set for December 14 and
January 11. Irene Leech suggested that everyone should read "The Engaged
University". It is on the internet and Linda Price will send information
for the URL. It was suggested that the President of Penn State should be
invited to visit Virginia Tech.

Research Resolution: A copy of the research resolution from the
Commission on Graduate Studies and Policy was distributed and discussed.
No action was taken.

5. Presentations

Presentations were made by Dr. S. K. DeDatta from International Research
and Development, and Tom Wilkinson from Institute for Distance and
Distributed Learning.

6. Announcements

Fornash Relocation - Ted Settle reported that Laura Fornash has
officially moved to the Richmond office effective December 1,1999 to
begin an outreach effort. She has been a key person working with the
Masters in Information Technology program. The position may be
backfilled in Northern Virginia by July 1, 2000. In the meantime, Laura
will work both positions.

A marketing outreach director will be formally introduced at a later
date.


Respectfully submitted,


Linda Price
Recording Secretary