Minutes University Council Meeting December 7, 1987 Dr. Perry called the meeting to order at 3:00 p.m. Present: Mr. Forbes, Dr. Van Dresser, Mr. Ridenour, Dr. Perry, Dr. Hooper, Dr. Sullivan, Dr. Massey (for Dr. Nichols), Dr. Steger, Dr. Doswald, Dr. Sorensen, Dr. Parson (for Dr. Smith), Dr. Padis (for Dr. Torgersen), Dr. Ritchey, Dr. Eyre, Mr. Gherman, Mr. Savage, Dr. Conn, Dr. Heterick, Dr. Van Krey, Dr. Arnold, Dr. Fleming, Dr. Misra, Dr. Lovingwood, Dr. Henneke, Ms. Eustis (for Dr. Campbell), Dr. Ludwig, Dr. Kornegay, Dr. Blieszner, Dr. Sullins, Dr. Paterson, Dr. Novak, Mr. Ritter, Mr. Baker, Mr. Donelly, Mr. Battaglia, Mr. Reynolds, Mr. Baird. Guests: Jacob Perkins, SGA; David Gilbert, SGA; Michael Muhore, SGA; John Ashby, Spectrum; Nancy Reynolds, EO/AA. Absent: Dr. Geasler, Dr. Randolph, Dr. Seago, Dr. Campbell, Mr. Branch, Mr. Fentress. 1. ANNOUNCEMENTS Dr. Perry said that Dr. Lavery was attending the meeting of the Southern Association of Colleges and Schools in New Orleans and asked Dr. Perry to chair the meeting in his absence. Dr. Perry introduced Dr. Edmund Hennecke, who replaced Dr. Bob Heller, on the Council. Dr. Conn asked that copies of various committee meeting minutes be distrib- uted to Council members as information copies with the agenda rather than as separate mailings. 2. ADOPTION OF AGENDA A motion was made and seconded to approve the agenda as distributed. The motion PASSED. 3. APPROVAL OF COUNCIL MINUTES OF NOVEMBER 2, 1987 The University Council minutes of the meeting of November 2, 1987 were approved as distributed. 4. SECOND READING: COMMISSION ON UNDERGRADUATE STUDIES, RESOLUTION 1986-87G, AWARDING A CERTIFICATE OF RECOGNITION FOR ADDITIONAL MAJOR (DEFERRED TO FACULTY SENATE), FIRST READING, SEPTEMBER 21, 1987. POSTPONED Dr. Conn said that the Faculty Senate would like to hear from the students on this resolution. A motion was made and seconded to refer the resolution to the Commission on Undergraduate Studies. The motion carried. ________ 5. SECOND READING: COMMISSION ON STUDENT AFFAIRS, RESOLUTION 17 (5/7/87) CONCERNING UNIVERSITY TRAFFIC COMMITTEE (DEFERRED TO THE COMMISSION ON STUDENT AFFAIRS, FIRST READING, SEPTEMBER 21, 1987. POSTPONED This resolution was deferred to the Commission on Student Affairs on Novem- ber 2 for rewording. It now comes before Council as Resolution CSA 1987-88 B. A copy of the new Resolution was distributed. The substitute resolution states that three undergraduate representaties are nominated by the Student Government Association, one of whom is a member of the Residence Hall Federation. An editorial change was made to the resolution to include the word "nominated" in appointment method. A motion was made and seconded to adopt the resolution as edited. The motion carried. ________ 6. FIRST READING: COMMISSION ON RESEARCH, RESOLUTION 86-87A, POLICY AND PROCEDURES FOR SPONSORED PROGRAMS SUPPORTED BY THE VIRGINIA TECH FOUNDATION This resolution was administratively postponed (November 2, 1987) before it was presented to Council in order to make sure that this resolution was appropriate and legal according to University and Foundation policies. However, since it had been approved by the Commission, it comes before Council for further action. As backgroud, Dr. Hooper explained that this resolution is a result of discussions which took place last spring in the Commission regarding funding from private sources and exploring ways to make the maximum use of these funds. One of the ways explored was to manage these funds through the Foundation in the hopes that interest could be earned. During the summer this concept was discussed with the financial administrators. According to state statutes, it will not be possible to manage these funds in such a way. Although the resolution as it now reads is a moot question, it was felt by the Commission that it should be brought before Council, in keeping with the governance policies and procedures. Mr. Ridenour said that the administration has been very supportive of this proposal. However, state regulations and a directive issued from Richmond prevent handling the funds in this manner. Mr. Ridenor mentioned that there is a gray area in regard to grants vs. gifts. Council agreed to refer the resolution to the Commission on Research. Mr. _____ Ridenour will work with the Commission on an amended or substitute resol- ution which addresses the general concept of making maximum use of outside funding by whatever means allowable within the law. Representatives of University Development will be included in the discussions as well. Once the resolution, or substitute resolution is brought back to Council, the Faculty Senate could then ask that it be deferred. The faculty has an interest in the disposition of any interest earned. It was noted that the Virginia Tech Foundation is willing to participate to any degree as a repository for investment purposes. 7. FIRST READING: COMMISSION ON STUDENT AFFAIRS, RESOLUTION 1987-88A, FILMS POLICY. This resolution revokes the curent film policy and proposes a new film policy which would allow any film to be presented by an officially recog- nized or registered organization, with no review by any board or adminis- trative body. All advertising for the film would be required to include the sponsoring organization and rating of the film; and the sponsoring organization would be responsible for checking identifications at the door, if applicable. Mr. Perry suggested that members of Council read the article by Rosemary Tong which appeared in the September-October 1987 issue of Academe _______ entitled, "Women, Pornography, and the Law." Mr. Perry said that the article addresses this very issue and recounts the same questions facing this university community. Copies of the article will be distributed with the agenda for the next meeting. Dr. Conn said that the resolution appears to resolve the problems that the Faculty Senate had with the previous policy and that the Senate would support this resolution. Questions were raised regarding checking identification; the purpose of showing a film, for educational purposes or as a fund raising project. Mr. Savage was asked to find out the meaning of the statement that "public institutions of higher learning are exempt from state obscenity laws as they pertain to motion pictures..." The resolution was carried forward for second reading. _______________ 8. FIRST READING: COMMISSION ON UNDERGRADUATE STUDIES, RESOLUTION 1987-88A, TRANSFER CREDIT/REQUIRED MEDICAL DROP. Under the current policy a student cannot receive credit for coursework earned at another institution during the period which the student specif- ically has been dropped for academic or disciplinary reasons. Under current policy a student also may be dropped for medical reasons which require clearance by the Health Evaluating Committee for readmission, and during the period of medical drop the student may attend another university and then request the credit be transferred back. This resolution changes the policy to include the phrase, "or for medical reasons requiring clear- ance by the Health Evaluating Committee for readmission unless specifically permitted by the Health Evaluating Committee." Dr. Perry said that the Chairman of the Health Evaluating Committee would be asked to consider this resolution and provide input to Dr. Perry, Chair- man, Commission on Undergraduate Studies. The resolution was carried forward for second reading. _______________ 9. FIRST READING: COMMISSION ON FACULTY AFFAIRS, POLICY ON SEXUAL HARRASSMENT, MAY 22, 1987. This policy was written by the EO/AA Committee and reviewed by the Commis- sion on Faculty Affairs and the Faculty Senate. The policy was carried forward for second reading. _______________ 10. IN SUCCESSIVE MOTIONS, COUNCIL APPROVED THE MINUTES OF THE FOLLOWING MEETINGS. a. Commission on Faculty Affairs, May 22 and October 2, 1987. b. Commission on Research, September 23; October 14; and October 28, 1987, with Item 4, Faculty Salaries Under Special Assignments, excepted and referred to the Commission on Faculty Affairs. c. Commission on Student Affairs, October 22, 1987. d. Commission on Undergraduate Studies, September 28, October 26, 1987. It was noted, October 26 minutes, item 7.b., that Procedures on Special Admis- sions is an administrative procedure. Previously if decision on admission was disputed, a higher administrative officer could overrule the decision. This document puts into place a procedure for placing the issue before a faculty committee rather than University administrators. Dr. Conn stated that the Faculty Senate is interested in the procedures and will be discussing them at its next meeting. e. For Information: Commission on Research, Report of the Committee on Goals and Objectives for Research. The meeting adjourned at 4:00 p.m. Respectfully submitted, Lon K. Savage Executive Assistant to the President LKS:gf